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15th Annual Seattle Christmas Gift Show

November 16 –18th, 2007

Produced by:  Showcase Events, Inc.

Deadline Dates:

q     Final booth payment:   Payment in full was due August 1, 2007 

No personal checks or business checks are accepted after November 1st, 2007.  Please pay by Visa, Master Card, cashiers check or money order at 425.889.9494 locally or 800.521.7469, Showcase Events, P.O. Box 2815 , Kirkland , WA   98083 .

q     Show Dates / Move-In and Move-Out Procedures: - Page 2-3

q     Hotels:  (You must tell them you are with the show)                Deadlines:

·         Seattle Sheraton (Host Hotel)    206.621.9000     $119         Oct. 16th       

·         Holiday Inn Seattle Center        206.728.8123     $109         Oct. 18th

·         Holiday Inn Express                 206.441.7222     $109         Oct. 18th

·         La Quinta Inn                         206.624.6820     $99          Oct. 18th

·         Sixth Avenue Inn                     206.441.8300     $99          Oct. 16th

 q     Show Decorator:     DWA Trade Show & Exposition Services - Page 3

·         Order Online www.dwatradeshow.com Show Code 6QBRKNB

·         Shipping Product Information – Page 4

q     Show Electrical:  Edlen Electrical Exhibition Services (see attached) - Page 4

·         Deadline November 2. Applications attached. Phone: 206.781.2411  Fax: 206.781.2270

q     Fire Department:  APPLIES TO EVERYONE. PLEASE READ.  All materials in display, construction and decoration of booth must be flame retardant.  - Page 4

·         Candles:  A single lit candle does not require a permit.  Questions 206.386.1331 

·         Open Flame Devices or Multiple Burning Candles require a permit. Application included.

q     Food & DrinK Sampling Exhibitors: - Page 5

·         King County Health Department Inspector Cathy Phillips 206.263.8478

·         Temporary Food Handlers Card required www.metrokc.gov 206.296.4791

·         Aramark Authorization Request required (see attached) – 206.694.5085

·         Most required to have a Temporary Food Service Permit (application included).

q       Washington State Temporary ID #:  A UBI number is required for every company & is your responsibility.  Please call Mark Bader at 206.956.3443 for your license.  Submit your UBI number to Admin@ShowcaseEvents.Org or call 425.889.9494. – Page 5

q     Sales Tax Charts For King County : 8.9% - www.dor.wa.gov  - Page 5      

q     Phone & Internet Lines:  Convention Communication Provisioners, Inc. (CCPI) is the exclusive provider of telecommunication and internet services. Form attached.  For Questions 206.505.5490 or Email: wsctcinfo@ccpi.net - Page 5

q     Sprint Option for Wireless Credit Card Transactions:  Randy 206.280.4054 – Page 5

q     Your Booth / Marketing / Security: - Page 6

q     RV Parking / Trailers / Regular Vehicles:  Waiting list, limited space - Page 6

q     Show Office Phone Number:  206.219.4755 Only Available Nov. 15th – 18th

Show Dates:

                        Friday,           Nov. 16th                              10am to 6pm     

                        Saturday,      Nov. 17th                              10am to 6pm

                        Sunday,         Nov. 18th                              10am to 6pm

                        You may come in any morning at 8am to restock or clean your booth.

Move-In and Move-Out:

                   Move-In        Wednesday, Nov. 14th                   8am to 10pm

                                     Thursday, Nov. 15th                                   8am to 10pm

                                     Friday, Nov. 16th                             8am to 9:30am (Hand Carry Only)

Move-Out     Sunday, Nov. 18th                          6pm to 12am

                           Monday, Nov. 19th                          8am to 12pm

                                   

Move-In Procedures

Move-In Pass :  Is necessary for both the North Loading Dock and the North Hand-Carried Freight move-in areas, simplest move-in experience.  We will be calling you to determine your time of move-in.  After requesting your time, we will send you a move-in pass for your vehicle with your specific move-in day and time printed on it.  This pass will be required to access the North loading dock and hand-carried freight elevators.  Your pass will be sent to you two weeks prior to the Show.  You will be turned away from the loading dock if you arrive prior to your appointed move-in time.  Please help us make the move-in process as smooth as possible by adhering to your move-in time.

North Loading Dock Arrangements; pass required:  The loading dock is for off-loading and loading only.  You will be required to leave your keys in your vehicle while off-loading and have your move-in pass on your dashboard.  As soon as you have off-loaded your vehicle to your booth, you must move your vehicle from the loading dock area.  Only after parking your vehicle elsewhere will you be permitted to begin setting up your exhibit. 

From I-5 Southbound

From I-5 Northbound / And I-90 Westbound

I-5 Southbound

Union Street Exit (#165B)

Union Street to 5th Avenue

Left On 5th Avenue

Left on Spring Street

Left on Hubbell Place

Entrance on your Right

I-5 Northbound

Madison Street Exit (#163A)

Direct on Hubbell Place

Entrance is on your Left

North hand-carried Freight directions; pass required:

From I-5 Southbound

From I-5 Northbound / And I-90 Westbound

I-5 Southbound

Stewart Street Exit (#166)

Left on Boren Avenue

Right on Pine Street

Left on 9th Avenue

Entrance is on your Right

I-5 Northbound

Madison Street Exit (#164A)

Right on Madison Street

Left on 8th Avenue

Right on Pike Street

Left on Boren Avenue

Right on Pine Street

Left on 9th Avenue

Entrance is on your Right

South hand-carried Freight directions:

Please be aware that although this move-in area has less restrictions, it is a greater distance to the show site.  No move-in pass is required; permanent parking available at this site.

From I-5 Southbound

From I-5 Northbound

And I-90 Westbound

I-5 Southbound

Stewart Street Exit (#166)

Left on Boren Avenue

Right on Seneca Street

Right on 8th Avenue

Garage entrance is on your Right

Follow signs to Hand-Carried Freight Delivery Area

I-5 Northbound

Madison Street Exit (#164A)

Right on Madison Street

Left on 8th Avenue

Garage entrance is on your Right

Follow signs to Hand-Carried Freight Delivery Area

Only vehicles 6 ft. 5 in. or shorter for the South Hand-Carried Freight area and 6ft. 9 in. or shorter for the North Hand-carried Freight area, can enter the Convention Center’s garages to access the freight elevators.  Please measure the height of your vehicles (empty of freight) before coming to the Convention Center. 

From the Convention Center’s garages, you enter the freight elevator areas through a doorway that is 6ft. wide by 6ft. 2in high.  Therefore, whatever you transport on the elevator cannot exceed those dimensions.  You are encouraged to bring a hand truck or dolly to facilitate your move-in.  There are a limited number of flatbed handcarts available near the freight elevator entrances.  Please return these to the freight elevator entrances when you are done using them.

Unloading and Transporting Materials to Exhibit Space:  Freight can enter and leave only by way of the freight elevators and loading docks.  Security personnel will not permit freight transport through the lobby.  There will be an attendant stationed on the 4th floor lobby beginning at 7:30am during move-in and during the show.

Move-Out begins Sunday evening at 6:15pm.  Moving out sooner is a hazard to the public and could result in legal action.  No carts will be allowed on the floor until the carpets are removed.  No hand carried move-out will be allowed prior to the show closing.

We ask that you do not move out early.  If you have an emergency, please let the Show Management know and we will make arrangements for you.  Moving out early is a breach of your contract; section 2E-Merchandise Removal.

Do not bring small children to Move-In or Move-Out!!!!  It is very dangerous for them and we will ask you to remove them from the hall.  This liability affects the show management, the show decorator and the WA State Convention Trade Center . 

 Show Decorator

The show decorator is DWA Trade Show & Exposition Services.  You may order tables, chairs, carpet, labor or forklift services from DWA Trade Show & Exposition Services at reasonable prices.  You are also welcome to bring whatever you need from your home or business to create an attractive display.  To order, make arrangements and payments directly to DWA and order by November 1st for discount pricing.  You may use the attached packet & forms from DWA or order online at their web site www.dwatradeshow.com, select “online ordering”, select show location “ Seattle ”, enter the show “Seattle Christmas Gift Show” and enter the show code “6QBRKNB.”  

Show Decorator (cont.)

Shipping Product:   Please do not ship your product directly to the WA State Convention Trade Center.  You may ship your product through DWA Trade Show & Exposition Services via UPS Freight or the carrier of your choice. 

                 Advance Shipping Through DWA Trade Show & Exposition Service:

                         Consign your shipment to:          UPS Freight

                                                                                    c/o DWA Trade Show & Exposition Services

                                                                                    11231 East Marginal Way South

                                                                                    Tukwila , WA   9168

                         Shipments must arrive prior to Thursday, Nov. 10 to eliminate any surcharge.

You must complete and return the “Material Handling Order Form” in the DWA Trade Show & Exposition Exhibitor Kit, attached with this document, prior to shipping.  Make sure you review the “Shipping Instructions / Material Handling Information” sheet for complete information.

Show Electrical

All requests for electrical service must be made to Edlen Electrical Exhibition Services.  Within this packet is the Electrical Order Form which should be mailed or faxed to:  Edlen Electrical Exhibition Services, 5931 4th Avenue South , Seattle , WA 98108 or Fax: 206-781-2270.  To visit their web site   WWW.Edlen.Com.  Any questions 206.781.2411.

 Fire Department

All decorations, drapes, signs, banners, plastic displays, hay, split bamboo, combustibles, etc. must be treated with flame retardant. Table coverings with overhang greater than 6" must also be flame retardant. Items that require treatment with a flame retardant product will be subject to a flame test prior to, or during, show hours.

Wood panels greater than 1/4" original thickness are considered flame-resistant.  The use of oilcloth, tarpaper, sisal paper, nylon, Orlon, and certain synthetic materials cannot be made flame resistant, and their use is strictly prohibited.

You must be prepared to show a flame retardant certificate for any pretreated fabric, or the label or container of the product used if the flame retardant was applied after purchase.  Please make a copy of the certificate or label and keep it in your exhibit space at all times.  All display materials, not product, are subject to the Fire Marshal’s flame test.

 A liquid flame retardant, Roscoe Flamex, can be ordered from Pacific Northwest Theatre Associates, Inc (PNTA).  There are several types of retardants for fabrics, cardboards, etc.  Call 800.622.7850 or 206.622.7850 or visit their website at www.pnta.com.  A flame retardant certificate comes with the bottle of flame retardant. 

Open Flames/Candles:  A permit is required for the use of more than one candle and will be subject to review.  Any open flame device other than a candle is subject to review and a permit may be required.  For an open flame permit please see enclosed application.  Application must be submitted 10 days prior to the event.

 Food Sampling Exhibitors

The Health Department Requirements:  Any exhibitor sampling must have a Food Worker’s Card.  Any Health Department in the state of Washington can provide you with this card once the class is completed.  (The Food Worker Card $10.00).  For more information go to www.metrokc.gov/health/foodhandlerscard.htm or call 206.296.4791.

Most exhibitors who are sampling must have a Temporary Food Establishment Application submitted to the King County Health Department 14 days prior to the event.  Please submit the attached form.  The cost is $25.00 and the permit must be kept with you during the event.  Make sure you comply with the Additional Requirements on the second page of the application. 

Permit exceptions are listed at www.metrokc.gov/health/foodsfty/food-exemptions.htm.  For questions please contact Cathy Phillips at 206.263.8478 or the Seattle & King County Health Department at 206.296.4632.

Aramark Requirements:  In order to maintain health code requirements and for liability concerns, it is required for all exhibitors that wish to sample food and/or beverage from their booth to submit the Authorization Request. In addition, sampling is only permitted for organizations that distribute or manufacture the items in their normal course of business.  Please see the attached form and submit to Aramark immediately.

Washington State Temporary ID # and Sales Tax

You must have a UBI number registered with the State of Washington .  It is your responsibility to call Mark Bader at the Dept. of Revenue, 206.956.3443, to obtain a temporary or permanent UBI Number.

This UBI number must be reported to the Showcase Events office at 800.521.7469 or can be emailed to Admin@ShowcaseEvents.Org.  We are required to report your business and UBI number to the state.

8.9% Sales Tax Chart:  www.dor.wa.gov – select “Find taxes & rates” (on the left side),

Under “ Sale & use tax rates” (in the middle), select “Tax rate charts”, select 8.9.

Internet & Phone Lines

Convention Communication Provisioners, Inc. (CCPI) is the exclusive provider of telecommunication and internet services for the Convention Center. CCPI provides state-of-the-art equipment and services including on-site and on-call technical, management and customer service support, 24 hours a day for each show.  See attached Service Order Form or contact CCPI www.ccpi.net directly to discuss all of your communication service needs at 206.505.5490 or email: wsctcinfo@ccpi.net.

 Sprint Option for Wireless Credit Card Transactions

Sprint is offering a wireless option for laptop transactions priced at approximately $80.00 with a cellular agreement.  Let them know you are participating in the Seattle event and that you would like information on the “Aircard.”  Contact Randy Miller, the Sprint Store Manager of Bellevue at 206.280.4054.  This is a good option if you do shows on a regular basis.  Sprint is a co-sponsor of both the Seattle and Tacoma Events and will be on-site to provide training and customer support.

Your Booth / Marketing / Security

 Booth & Badges: When you arrive, your booth will be set with an 8’ high rod and drape (as a backdrop) of red and white panels.  There are 3’ high drapes on the sides.  Corner booths are usually set without this 3’ high side on the aisles.  You may request a 3’ high side if you require it. There will be a sign with your requested sign name and your booth number.  You must carpet your space or use some type of floor covering.  Carpet can be rented from the show decorator; see DWA information, Page 3.

      You may cover up the drapes using “S” hooks over the tops of the rods.  Please do not pin anything to the drapes.  If you have approved “High Walls” you are responsible for providing the materials necessary for your high wall……such as shelving, grid, furniture, décor, etc.  Anyone with a High Wall will also be required to provide an attractive backing.  If you are approved for “Low Walls” you can construct an 8’ high X 5’ display in the back half of your booth.  Low walls must be no higher than 3’ high the first 5’ of your booth.

     Five badges per booth will be provided for your company.  Badges may be retrieved at the Exhibitor Registration booth.  You may take all badges and distribute them to your staff or you may have them pick up their badges as they come in each day to the show.  If you have multiple individuals coming and going throughout the week, it might be best to return the badges to registration at the end of each day.  Our staff will re-file them for your use. 

      Marketing:  We ask that everyone decorate in a holiday theme and encourage you to make your booth inviting and attractive to draw in your customers.  Increased sales will result from what you do to make your space interesting and appealing.  Be prepared to meet your customer.  Make sure you have business cards, order forms or web site information for residual sales.  Have an adequate staff to meet your customer and demonstrate your product.

Make sure to price your product so your customers can make an easy purchase decision.  Have a return policy and make customers aware of it upon purchase.  Accept credit cards if possible.  This is not a table top show, no sale signs, close out or discount signs are allowed.

Security:  WSCTC has security personnel within the building 24 hours per day, along with video-monitoring systems placed throughout the exhibit areas, lobbies, Galleria and building exterior.  The security control office is the communication center for reporting all incidents including life, fire and medical emergencies. The Security Manager is available to discuss the security of the facility and any needs for Seattle Police, VIP escorts, etc.  For more information contact:  Brian Popp, Security Manager at 206.694.5125.

RV Parking / Trailers / Regular Vehicles

RV Parking & Trailers:  You are encouraged to find parking for your RV or Trailer on your own.  We have secured a small lot with limited space available for RVs and Trailers only.  We regret that this space is not located as close to the convention center as we would like and there will be no shuttling from the lot to the show at this point.  Please call Andrew Scrivner to put your name on the list if you would like to use this lot.  Again this space is limited; essentially we are on a first come, first served basis.  We will provide you with a parking pass that must be put on your dashboard to have access to the lot.  

Regular Vehicle Parking

 

Washington State Convention Center Garage                        Meridian Parking Garage

On 8thAve. between Pike St. & Seneca St .                      Entrance on Pike St. between 6th & 7th

 

Pike Tower Garage                                                              Washington Athletic Club Garage

Located on Pike Street between 5th & 6th Avenue             Located on 6th Ave. between Union & Pike

 

7th & Pike Garage Between Pike & Pine St.

 

 

Contact Numbers: Andrew Scrivner & Jennifer Varney

           

                                    Locally:                                            425.889.9494

                                    Long Distance:                                800.521.7469

                                    Seattle Show Office:                     206.219.4755 (during show only) 

 

To Our Valued Exhibitors,

    We would like to thank you for participating with us this year and recognize that you are

entrusting to us the time and energy invested in your business.  It is our commitment to

produce a well attended, quality festival which will continue to be a tradition in the Seattle

market.  Through our advertising campaign and our proven success over twenty-five years,

the result is a strong vehicle for promotion and sales, as well as a fun, highly anticipated

shopping event.  Thank you for being a part of the Seattle Christmas Gift Show.

 

                                                                                                      Sincerely,

 

                                                                                                              The Staff at Showcase Events, Inc.

 

 

 

Dates Next Year:

                       

                        Seattle Christmas Gift Show                          November 21-23, 2008

                        Tacoma Holiday Food & Gift Festival           October 22-26, 2008

                        Colorado Country Christmas Gift Show       November 7-9, 2008

                        Salt Lake Family Christmas Gift Show        November 14-16, 2008

 

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