Exhibitor Packet
Produced by Showcase
Events, Inc
November 9-11, 2007
Deadline Dates
Move-In & Move-Out Procedures: Page
2
Decorator: Page 2
GES Exposition Services 800.475.2098
Deadline October 18, 2007
Shipping / Receiving, Forklift, Carpet / Materials – order online
Electrical Services – order online
www.ges.com (payment is required when
placing your order, meet deadline to get discount)
Food Exhibitors: Page 4
Health Department Food Permits 801.313.6620, www.slvhealth.org
Department of Agriculture 801.538.7159 Karen Creswick
Each company sampling or selling product must be an Authorized Food Produced Source
Questions regarding permits call South Towne Exposition Center
801.534.6348 or
Go to “Fire Regulations” under www.southtowneexpo.com
Exhibitor Parking: Free
Parking at
Host Hotel:
Reservations 801.561.5999
Deadline
October 5, 2007
RV Park: No RV Parking at South Towne Expositions Center
Mountain Shadows 801.571.4024
General Offices: 801.565.4415, www.southtowneexpo.com
Phone / Internet Service - Telephone & Internet Service Order Form
Call 801.565.4414
Showcase Events, Inc. Show Office @ South Towne Exposition Center
801.256.4301
Tax & Licensing: Tax rate
for State of
Tax reps will be onsite to drop off forms and provide tax identification
numbers.
Move-In Day and Exhibit Set-Up:
Move-In Schedule:
Move in begins Thursday, November 8, 2007. Exhibit
set-up deadline is Friday morning at
9:30a.m.
|
Move-In: |
From: |
To: |
|
Thursday, November 8 |
8:00 a.m. |
10:00 p.m. |
|
Friday, November 9 |
8:00 a.m. |
9:30 a.m. (Hand Carry
Only) |
|
Move-Out: |
From: |
To: |
|
Sunday, November 11 |
6:30 p.m. |
10:00 p.m. |
|
Monday, November 12 |
8:00 a.m. |
11:00 a.m. |
|
Show Days: |
From: |
To: |
|
Friday, November 9 |
10:00 a.m. |
9:00 p.m. |
|
Saturday, November 10 |
10:00 a.m. |
8:00 p.m. |
|
Sunday, November 11 |
10:00 a.m. |
6:00 p.m. |
Move-Out Instructions:
Exhibitors may not dismantle or remove exhibit materials before 6:00pm on
Sunday when the show closes. This
policy will be strictly enforced. Any
exhibitor violating this rule may not be permitted to exhibit in future shows.
Decorator / Shipping / Electrical
Services:
Freight receiving and
Forklift Service: On-line
ordering www.ges.com
Advance
Shipments to Warehouse:
Shipments may arrive no
earlier than October 9, 2007, but no later than November 5, 2007.
Go
online for instructions, requires Material Handling Order Form and Advance
Shipping label.
Direct
Shipments to
Must go through GES
Exposition Services.
Shipments accepted beginning November 8, 2007
Go
online for instructions, requires Material Handling Order Form
and
Advance Shipping label.
Go Online for “In-Booth Forklift & Labor Order Form”
Decorator:
The show decorator is GES. Any tables, skirts, waste baskets, chairs, carpet etc. may be ordered from the GES web site. All booth space must have carpet. The only exception are booths with food products.
Exhibit Guidelines:
The show provides an 8-foot high pipe and drape in the back of the booth and a 3-foot drape on the sides of the booth. The show provides a one line exhibitor identification sign with your sign name of 44 characters in length on the back drape of your exhibit space. You may cover up the drapes using “S” hooks over the tops of the rods. Please do not pin anything to the drapes.
Sidewalls that are 10’ wide and over 4’ tall must have prior approval from Show Management. If you have approved “High Walls” you are responsible for providing the materials necessary for your high wall, such as shelving, grid, furniture, décor, etc. Anyone with a High Wall will also be required to provide an attractive backing. If you are approved for “Low Walls” you can construct an 8’ high X 5’ display in the back half of your booth. Low walls must be no higher than 3’ high the first 5’ of your booth. Please refer to your Booth Confirmation for your sidewall approval or contact your show manager.
Booth Fire Code Requirements:
Your booth display must be flame retardant. All decorations, drapes, signs, banners, plastic display, hay split bamboo, table covering with an overhang greater than 6’, combustibles, etc. must be flame retardant. Items that require treatment with a flame retardant product will be subject to a flame test prior to or during the show hours. The use of oil cloth, tarpaper, sisal paper nylon, orlon and certain other synthetic materials cannot be made flame retardant and their use is strictly prohibited.
All merchandise and materials must be contained within the exhibit space for the duration of the show, a FIRE CODE REQUIREMENT. You may not extend your display into the aisle or sit in the aisle.
Booth Requirements & Marketing:
We ask that everyone decorate in a holiday theme and encourage you to make your booth inviting. Increased sales will result from displaying your product to capture the public’s attention.
This is not a table top show, no sale signs, close out or discount signs are allowed. All signs must be tasteful. There is not dress code at this event, however professional yet comfortable attire is requested.
Exhibitor Registration & Information:
All exhibitors are required to register with show management at the Exhibitor Registration booth and pick up your badges. Exhibitor badges must be worn for exhibitor admission to the event during all hours of the show. Each exhibitor will receive five exhibitor badges per booth space. You are responsible for badge distribution. Badges are intended to be rotated among your staff members only. You may wish to leave your extra badges at Exhibitor Registration for your staff to obtain them. Exhibitors or staff will not be allowed onto the show floor without a badge.
Show management will be on the show floor to help facilitate your move in, however, if you need immediate assistance please check with exhibitor registration to let them know of your needs and they will contact show management. We will assist you as soon as possible.
Food Exhibitors:
All food handlers must wear gloves when handling food. A three compartment sink for clean up, washing produce or meats are located on the west side of the hall next to the concession stand down the service hall corridor.
Ice is available in ice machines in the hallway next to the Western Foods concession stand. There is a limited amount of cold storage. Please use ice sparingly as it is a courtesy to us from Western Foods.
Lost Credit Cards:
Occasionally an attendee will leave a credit card in your booth. Please bring the card to the Show Office and we will make an announcement to get it back to the proper owner.
Security:
Contact
Numbers:
Locally:
425.889.9494
Long Distance:
800.521.7469
E-Mail
Anna@ShowcaseEvents.Org
We would like to thank you for
participating with us this year. It
is our commitment to produce
a well attended, quality show which will continue to be a tradition in
the
Sincerely,
Dates Next Year: