25th
Annual
Tacoma
Holiday
Food & Gift Festival
October 24 –28, 2007
Produced by: Showcase Events, Inc.
Deadline Dates:
q
Final
booth payment:
Payment in full was due August
1, 2007
No personal checks or
business checks are accepted after October 10, 2007.
Please pay by Visa, Master Card, cashiers check or money order at
425.889.9494 locally or 800.521.7469.
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Show Dates / Move-In & Move-Out
Procedures: - Page 2
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Hotels:
(Mention you are w/ the
Tacoma
Holiday
Show to get a discount.)
·
Hotel
by the Dome: 253.272.7737
or 800.973.7110
Deadline October 1st
·
La
Quinta Inn:
253.383.0146
Deadline October 1st
·
Extended
Stay:
253.926.6316
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Show
Decorator: DWA
Trade Show & Exposition Services - Page 3
·
Order
Online www.dwatradeshow.com Tacoma Code 8T5ANLG
Deadline October 14th
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Shipping
to the Dome Options: - Page 3
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Show
Electrical, Lights & Power:
Hollywood
Lights (see attached) - Page 3
·
Fax:
206.215.9370 or
660 S Dakota St.
,
Seattle
,
WA
98108-5226
Deadline October 15th
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Concessionaires and Food Sampling
Exhibitors: - Page 4
·
Tacoma/Pierce
County Health Department classes, questions 253.798.6460 www.tpchd.org
·
All
concessions and sampling applications due 14 days prior to event
Deadline October 10th
·
WA
State Health Department Food Worker Card Required
·
Concessionaire
Menu Approval Form Fax Center Plate 253.593.7650 Deadline October 12th
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Fire
Department: All exhibitors cooking,
having lit candles or any flame producing devices must meet all restrictions and
requirements. - Page
4-5
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UBI
Numbers: Required for
every company & is your responsibility.
Please call Mark Bader at 206.956.3443 for your license.
Submit your UBI number to Admin@ShowcaseEvents.Org
or call 425.889.9494. Sales
Tax Charts: 8.8% www.dor.wa.gov – Page 5
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Placing ad in Show Directory:
- Page
5 call Jan 253.590.0413
Deadline October 1st
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Your Booth / Marketing / Security:
- Page 6
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Phone
& Internet Lines: Order
through the
Tacoma
Dome at 253.272.3663
-
Page
7
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Sprint
Option for Wireless Credit Card Transactions:
Randy 206.280.4054 – Page 7
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Parking
at the Dome: - Page 7
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Show
Office Phone Number at the Dome during Show Dates Only: 253.314.0526
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Next
Years Show Dates: - Page 8
Show Dates / Move-In &
Move-Out Procedures
Show
Dates:
Wednesday,
Oct. 24th
11am to 9pm
Thursday,
Oct. 25th
10am
to 9pm
Friday,
Oct. 26th
10am to 9pm
Saturday,
Oct. 27th
10am to 9pm
Sunday,
Oct. 28th
10am to 6pm
You may come in any morning at 8am to restock or clean your booth.
Move-In
and Move-Out:
Move-In
Tuesday, Oct. 23rd
8am to
10pm
Wednesday, Oct. 24th
8am to
10am
Move-In
Exhibition Hall only can
move in Monday afternoon as per previous years.
No Decorator services
will be available on this day.
Time is subject to
management approval.
Move-Out Sunday, Oct. 29th
6:15 to
10pm
Monday, Oct. 30th
8am to noon
Move-In Procedures:
The Dome security will be using a numbering
system to route trucks to the load-in areas.
The first 200 vehicles to arrive will “take a number” and will be
staged and called in order to unload.
If you do not need to
drive your vehicle to a loading door, you will not need a number.
You can simply hand truck your products to your booth.
Be sure you know your
booth number upon arriving to unload and move to your booth space.
Your booth number will be on the company sign in your booth when you
arrive.
Move-Out
Procedures:
Move-out begins Sunday evening at 6:15.
Moving out sooner is a hazard to
the public and could result in legal action.
No carts will be allowed on the floor until the carpets are removed.
No hand-carried move-out will be allowed prior to show closing.
Do not move out early.
If you have an emergency, please let the Show Management know and we will
make arrangements for you.
Moving out early is a breach of your contract; section 2E- Merchandise
Removal and will be handled as such.
Do
not bring small children to Move-In or Move-Out !!!!
It is very dangerous for them and we will ask you to remove them from
the hall. This liability affects
the show management, the show decorator, the
Tacoma
Dome and the city of
Tacoma
.
Show
Decorator
DWA
Trade Show & Exposition Services provides our decorator
service. You may order tables,
chairs, carpet, labor or forklift services from DWA at reasonable prices. You
are also welcome to bring whatever you need from your home or business to create
an attractive display.
To order, make
arrangements and payments directly to DWA and order by October 14th for
discount
pricing. Please order online at
their web site www.dwatradeshow.com, select “online ordering”, select show
location “
Tacoma
”, enter the show “Holiday Food & Gift Festival” and enter the show
code
“8T5ANLG.”
Shipping
to The Dome Options
Shipping product may be
accomplished either through the
Tacoma
Dome via common carrier or through DWA Trade Show & Exposition Services via
UPS Freight or the carrier of your choice.
1.)
Tacoma
Dome direct shipping:
Shipments must not arrive
before Monday, Oct. 22, 2007. No
C.O.D.
Consign your shipment to:
24 Hour Security
Tacoma
Dome
2727 East D Street
Tacoma
,
WA
98421
Include on your label:
Tacoma
Holiday
Food & Gift Festival
Your Name
Your Company Name
Booth Number
2.) Advance Shipping Through DWA Trade Show & Exposition Service:
Consign your shipment to: UPS Freight
c/o DWA Trade Show & Exposition Services
11231 East Marginal Way South
Tukwila
,
WA
98168
Shipments must arrive prior to Thursday, Oct. 18th to
eliminate any surcharge.
You
must complete and return the “Material Handling Order Form” in the DWA Trade
Show & Exposition Exhibitor Kit prior to shipping.
Make sure you review the “Shipping Instructions / Material Handling
Information” sheet for complete information.
Show
Electrical, Lights & Power
Hollywood
Lights: Packet
Attached
Your booth is provided
with 500 watts of electricity (1 double outlet) and a flood light over your
booth. We dim the ceiling lights in the Dome Arena and Expo Hall during the
show.
Complete Hollywood Lights
Electrical Services Rental Order Form if you need:
q
Overnight
power in your booth.
q
Additional
power beyond 500 watts provided.
q
Pre-order
deadline date: October 15th
Concessionaires and Food
Sampling Exhibitors
Health
Department Requirements:
Every
exhibitor serving or sampling any type of food or drink must have a Temporary Food Establishment Application submitted to the Pierce
Country / Tacoma Health Department. Your
application must be received 14 days prior to the event.
Be aware that there are penalties for failure to meet these deadlines.
Please review the attached Health Department information.
The
“Turf Room” behind the entertainment stage wall will have a dedicated Food
Washing & Hand Washing 3-compartment sink with hot water.
Anyone who will be handling food
in any capacity, either serving or sampling, will be required to have a
temporary hand washing station within their booth as well (water temperature 100°F
– 120°F). The only exception
to this would be exhibitors sampling coffee, tea, or cider without dairy
products. Failure to meet this
requirement may result in a $90.00 re-inspection fee.
Every
concessionaire and sampling exhibitor must have a Food Workers card.
Each Person In Charge (PIC) will need to pay $10.00 cash, bring ID and
pass the class to sample or serve food and obtain your card.
A PIC will be required to be in your booth at all times, therefore you
may need one or more persons to obtain this card.
Any Health Department in the state of
Washington
can provide you with this card once this class is completed.
There will be a class the first morning of the show, Wednesday the 24th,
at 7:45am in the room above the show office for anyone requiring a Food Workers
card and is not able to obtain one prior to the event.
Concessionaire
/ Serving Requirements & Center Plate:
To
abide by the Tacoma Dome guidelines for serving food, you must submit your menu
to Center Plate. The Menu Approval Form must be returned to Center Plate prior to October
12th for their approval. Submit
your form to: The Tacoma Dome,
2727 East D Street, Tacoma, WA 98421
Attn
: Rick Welfringer or fax to 253.593.7650. If
you have any questions concerning your menu please contact Andrew Scrivner at
800.521.7469 or Rich Welfringer at 253.593.7636.
Fire
Department
Your
booth must be flame retardant. The
following information is from the Bureau of Fire Prevention:
“All decorations, drapes, signs,
sails, acoustical material, hay, straw, moss, split bamboo,
plastic
cloth and similar decorative materials shall be flame retarded to the
satisfaction
of the Fire Department by either a
State Fire
Marshall
’s certification of flame retardant
or the ability to pass a field flame
test.”
Anyone cooking or using
an open flame in their booth will be inspected by the Fire Marshall.
This includes any of the
following:
1.)
Display or operate any heat producing or open flame device.
2.)
Display or operate any electrical, mechanical or chemical device which
may be deemed
hazardous by the Fire Department.
3.)
Use or store flammable liquids, compressed gases or dangerous chemicals.
You will be
allowed to keep a single 5 gallon container of propane in your booth.
4.)
Display an operating internal combustion engine.
5.)
Cooking with grease.
All those who are cooking
or using a flame please be prepared and abide by the following:
1.)
Those
cooking with electricity must have in their booth a fire extinguisher rated not
less than 2A:10B:C.
2.)
Those
frying food must have a fire extinguisher rated not less than 40B or a Class K
extinguisher.
3.)
Those
burning candles must have a fire extinguisher not less than 2A:10B:C.
4.)
The
booths neighboring your booth must have a fire extinguisher in the case of a
fire ensuing from your booth. We
suggest that you bring 2 additional extinguishers to supply your neighbors with
for the duration of the show to meet this requirement, which will be imposed on
them because of your need for an open flame.
All those burning candles in their
booth:
The Fire Department will ask you not to keep an open flame burning in
your booth. Lit devices, when
displayed, must be lit on a non-combustible surface i.e. glass, metal, or stone.
A flame retardant surface will not suffice.
Any exhibitor making an unauthorized increase in the number of lit
devices after receiving approval may be asked to shut down.
Customers absolutely must
not be allowed to touch a flame producing device while it is lit.
Please be sure that you abide by these procedures. There
is no sprinkler system in the Dome Arena and we must take precautions.
Washington
State
Temporary ID # and Sales
Tax
You
must have a UBI number registered with the State of
Washington
. It is your responsibility to call
Mark Bader at the Dept. of Revenue, 206.956.3443, to obtain a temporary or
permanent UBI Number.
This
UBI number must be reported to the Showcase Events office at 800.521.7469 or
email your UBI information to Admin@ShowcaseEvents.Org.
We are required to report your business and UBI number to the state.
8.8% Sales Tax Chart:
www.dor.wa.gov
– select “Find taxes & rates” (on the left side),
Under “
Sale
& use tax rates” (in the middle), select “Tax rate charts”, select
8.8.
Advertising in the Show Program
Our
show program and floor plan, along with your sign name, booth number and brief
product
description,
will appear in the McCord AirLifter, Fort Lewis Ranger and Weekly Volcano news-
papers.
If you would like to place an ad in the show program please call Jan at
253.590.0413
or
jpurtell@ftlewisranger.com. Rates
are reasonable. Deadline Oct. 1st.
2 columns (2-7/8”) x 2 $68;
2 columns x 4 $120;
4 columns (5-7/8”) x 4 $240
Your
Booth / Marketing / Security
Booth
& Badges:
When you arrive, your booth will be set with 8’ high rod and drape as a
backdrop of red and white panels. There
are 3’ high drapes on the sides. Corner
booths are usually set without this 3’ high side on the aisles.
You may request a 3’ high side if you require it. There will be a sign
with your requested sign name and your booth number.
An overhead flood light and one 500 watt electrical outlet (2 plugs) will
be provided for each booth. You must carpet your
space or use some type of floor covering. Carpet
can be rented from the show decorator; see DWA information, Page 3.
You
may cover up the drapes using “S” hooks over the tops of the rods.
Please do not pin anything to the drapes.
If you have approved “High Walls” you are
responsible for providing the materials necessary for your high wall……such
as shelving, grid, furniture, décor, etc. Anyone
with a High Wall will also be required to provide an attractive backing.
If you are approved for “Low Walls” you can
construct an 8’ high X 5’ display in the back half of your booth.
Low walls must be no higher than 3’ high the first 5’ of your booth.
Five badges per booth will be provided for your company.
Badges may be retrieved at the Exhibitor Registration booth.
You may take all badges and distribute them to your staff or you may have
them pick up their badges as they come in each day to the show.
If you have multiple individuals coming and going throughout the week, it
might be best to return the badges to registration at the end of each day.
Our staff will re-file them for your use.
Marketing:
We ask that everyone decorate in a holiday theme and encourage you to make your
booth inviting and attractive to draw in your customers.
Increased sales will result from what you do to make your space
interesting and appealing. Be
prepared to meet your customer. Make
sure you have business cards, order forms or web site information for residual
sales. Have an adequate staff to
meet your customer and demonstrate your product.
Make sure to price your product so your customers can make an easy purchase
decision. Have a return policy and
make customers aware of it upon purchase. Accept
credit cards if possible. This is
not a table top show, no sale signs, close out or discount
signs are allowed.
Security:
The Dome is secured both day and night by guards.
A guard is also hired to patrol outside around the RV Parking areas.
Theft has not been a serious problem at the show.
You should cover your products at night with a sheet or completely close
the front of your booth.
The
Tacoma Dome and the Show Management are not responsible for loss or stolen
articles. If you should find
something missing, let us know so we can alert dome security and have them file
a report.
Internet
& Phone Lines: (Cell phones will work in the
Tacoma
Dome)
To
request a telephone or internet line for your booth,
return the attached Voice and Internet Service Order Form to Jackie Chesley,
Tacoma Dome,
2727 East D St.
,
Tacoma
,
WA
98421
or fax to 253.593.7620. If you have
questions, call Jackie at 253.272.3663
or email JChesley@TacomaDome.Org. Pre-order
deadline is Oct. 16th.
To
place your order, please have the following:
Move-In Date: Tuesday Oct. 23, 2007
Location:
Tacoma
Dome
2727 East D street
Tacoma
,
WA
98421
Your Info:
Your name
Your company Name and sign name (if it is different)
Your booth number
You do not need to be present when lines are installed.
Our staff will direct the technician to your booth if you are not on
site.
Sprint
Option for Wireless Credit Card Transactions
Sprint
is offering a wireless option for laptop transactions priced at approximately
$80.00 with a cellular agreement. Let
them know you are participating in the
Tacoma
event and that you would like information on the “Aircard.”
Contact Randy Miller, the Sprint Store Manager of
Bellevue
at 206.280.4054. This is a good
option if you do shows on a regular basis. Sprint
is a co-sponsor of both the
Tacoma
and Seattle Events and will be on-site to provide training and customer
support.
Parking at the Dome
Parking is $6.00 per day.
You may purchase a
Parking
Pass
on Move-In day or pay per day. A
parking pass allows you to leave and return without paying again.
Move-In day: Park for
free
Overnight Parking: Storage
vans, trailers, etc. pay $6.00 per day per space.
Overnight RVs: RVs with people
sleeping in them are $20.00 per night.
Self Contained: Pay to the
Tacoma
Dome on Move-In Day.
RV Full Hook Up:
$25.00 per night. Pay on
Move-In Day.
Reserve with Andrew Scrivner at 1-800-521-7469.
Waiting list only.
Contact Numbers:
Andrew Scrivner
Locally:
425.889.9494
Long Distance:
800.521.7469
Tacoma
Dome show office:
253.314.0526 (during
show only)
To Our Valued Exhibitors,
We would like to thank you for participating with us this year and
recognize that you are
entrusting to us the time and energy invested in your business.
It is our commitment to
produce a well attended, quality festival which will continue to be a
tradition in the
Tacoma
market. Through our advertising
campaign and our proven success over twenty-five years, the result is a strong vehicle for promotion and sales, as well as a fun,
highly anticipated shopping
event. Thank you for being a part of
the
Tacoma
Holiday
Food & Gift Festival.
Sincerely,
The Staff at
Showcase Events, Inc.
Dates
Next Year:
Tacoma
Holiday
Food & Gift Festival
October 22-26, 2008
Colorado
Country Christmas Gift Show
November 7-9, 2008
Salt
Lake
Family Christmas Gift Show
November 14-16, 2008
Seattle
Christmas Gift Show
November
21-23, 2008
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